Reliable back office support from pre-list to key exchange to keep every file organized, compliant, and on schedule.
- Prepare partial save in MLS for agent’s final review
- Upload disclosures, photos, and for agent’s final review, remarks, open houses
- Set up Showingtime and enter lockbox combination
- Coordinate price changes, additional open houses, ShowingTime changes if necessary
- Establish communication between sellers, agent, Sarah
- Prepare & send all listing documents through TINA or agent’s preferred doc platform, troubleshoot signatures if needed, ensure all documents are compliant
- Schedule listing photography/videography through preferred media company, add to agent & seller’s calendar
- Order sign for installation
- Prepare partial save in MLS for agent’s final review, including remarks, disclosures, photos, open houses, etc.
- Set up Showingtime, check with seller for preferences on required showing notice & unavailable dates, enter lockbox combination
- Once active, add sellers to receive updates on listing views via @properties complimentary Adwerx campaign (if applicable)
- Coordinate price changes, additional open houses, ShowingTime changes if necessary
- Establish communication between sellers, listing agent, Sarah
- Send sellers offer for signature, send back to selling agent for bottomline
- Enter transaction details into CRM (if applicable)
- Send email to sellers with all key transactional deadlines
- Establish communication with all relevant parties
- Communicate with sellers regarding upcoming milestones (inspection scheduling, appraisal, final walkthrough, closing, etc.)
- Execute addendums, extensions, etc. needed throughout the transaction
- Send seller instructions to order final water bill (if applicable)
- Coordinate closing with sellers, send calendar invite to agent and sellers
- Notify agent when final numbers are available for review
- Ensure sale is accurately closed out in MLS with selling agent info
- Order sign removal
- Follow up on final water bill with city (if applicable)
- Execute key exchange form post close (if applicable)
- Establish communication between buyers, selling agent, Sarah
- Enter transaction details into CRM (if applicable)
- Establish communication with all relevant parties
- Send EMD request through Earnnest (if applicable)
- Execute addendums, extensions, etc. needed throughout the transaction
- Coordinate closing with buyers, send calendar invite to agent and buyers
- Notify agent when final numbers are available to review
- Ensure sale is accurately closed out in MLS with selling agent info
- Execute key exchange form post close (if applicable)
- Prepare & send all agency documents & offer package through TINA or agent’s preferred esignature platform
- Establish communication between agent, buyers, myself once offer is sent for signatures
- Compile & send offer package to buyer’s agent once complete
- Send for bottomline signatures upon acceptance
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